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Procurement Specialist I 538 views

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The role of the Procurement Specialist is to procure goods and services in compliance with MSH procurements policies and procedures. S/he collects proforma invoices on approved purchase requisitions, prepares offer analysis and makes recommendations.   Once the purchase order has been completed, the Procurement Specialist will follow up to assure delivery. She/he maintains procurement data including supplier list and standards of goods and services, and ensures the effectiveness of procurement in timely and cost effective manner.

Specific Responsibilities

  • Facilitate the preparation of procurement plan
  • Receives approved Purchase Requisitions (PR) for procurement of goods and services
  • Tracks all PRs, for both local purchases and those requested through Cambridge
  • Determines price reasonableness
  • Responsible for collection and analysis of proforma invoices and presents to the supervisor for further processing or approval;
  • Inquires immediately for more specifications from requesting units if the purchase request is not clearly specified and completed;
  • Handles field office purchases when required;
  • Ensures that purchases are made in the best interests of the donor and MSH;
  • Assures delivery or pickup of PO for collection of goods;
  • Prepares weekly procurement status report and submits to the supervisor;
  • Regularly updates the supervisor of all partial collection of the procured goods;
  • Informs the supervisor about prices and qualities of goods if purchases are not of routine nature.
  • Does quarterly or 6 month reviews of preapproved vendors for routine items such as office supplies, cleaning products, etc.
  • Also performs other duties as requested by the immediate supervisor.
  • Inform supervisor immediately if asked to compromise integrity by any vendor or other.

Qualifications and Experience

  • University Degree in logistics, supply chain management or business. Master’s degree in a relevant discipline is an advantage.                 
  • Minimum of three years’ in purchasing and supply management experience
  • Experience in a USG or donor funded project or NGO preferred
  • Strong numeric skills and attention to detail and quality Ability to work in a team-oriented environment while maintaining an individual workload
  • Logical and flexible approach to solving problems, especially when working under pressure
  • Monitoring/assessing performance to make improvements or take corrective action
  • Ability to work under pressure
  • Planning and scheduling skills
  • Good organizational skills
  • Good communication and interpersonal skills
  • Demonstrated ability to interact professionally with a culturally diverse staff, clients and consultants.
  • Ability to work independently, take initiative and ability to meet deadlines with attention to detail and quality
  • Demonstrated intermediate computer skills in Microsoft Office Suite applications

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