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Accounts Clerk (Payable) – Intercontinental Lagos 405 views

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At the moment we’re looking for an Accounts Clerk (Payable) to join our energetic and enthusiastic Finance team at InterContinental Lagos.

You’ll assist the Accounts Supervisor in the processing of invoices and statements to ensure the timely payment of accounts. Handling the entire accounting payable process, from verifying invoices to processing cheque payments, you will also maintain a filing system for accounts payable records, assist in the reconciliation of accounts and liaise with suppliers and internal departments.

KEY JOB DESCRIPTIONS

Conducts shift briefings to ensure hotel activities and operational requirements areknown

  •  Maintains a filing system for account payable records
  •  Prepare and input prepayment, accrual and other month end journals in theAccounting system
  •  Respond to and resolve vendors’ and other accounts queries
  • Collate suppliers documentation for processing
  •  Work closely with Receiving department and related departments to ensure all  invoices have the appropriate documentation attached and approvals prior to processing
  •  Process all invoices and statements
  •  Record and process payments of goods and services
  •  Maintain clear lines of communication with outside companies to ensure timely and accurate supply of goods and services
  •  Respond to and resolve vendors’ and other accounts queries
  •  Check arithmetic accuracy and invoices and assign general ledger codes as per chart of accounts
  •  Reconcile Food and beverage, general and direct items purchases between the Purchasing/Inventory and Accounting system
  •  Run cheque payment / electronic fund transfer for approval on a monthly/weekly  basis
  •  Reconcile supplier statements with establishment records and follow up on any discrepancies
  •  Maintain the batch register and balance daily to general ledger
  •  Prepare the accruals journal at month end for regular suppliers and delivery dockets not paid
  •  Participate in other department stock-takes and month end close as appropriate
  •  Generate vendors’ aging report and ensure it balance with General ledger
  •  Ensure all controls are in compliance with internal/external audit requirements.

Financial Responsibilities

  • Works with superior in the preparation and management of the department’s budget.

Duties include:

o   Assists in co-ordinating the preparation of the departmental annual budget.

o   Assists in monitoring and controlling departmental cost on an ongoing basis to ensure

o   performance against budget

o   Assists in the preparation of the hotel strategic plan, goals program, and Housekeeping Departmental Budget

 Occupational Health and Safety Responsibilities

  • Demonstrate Awareness of OH&S policies and procedures and ensure all procedures

are conducted safely and within OH&S guidelines and ensure your direct reports do

the same

  • Be aware of duty of care and adhere to occupational, health and safety legislation,

policies and procedures

  • Be familiar with property safety, first aid and fire and emergency procedures and

operate equipment safely and sensibly

  • Initiate action to correct a hazardous situation and notify supervisors of potential

dangers

  • Log security incidents and accidents in accordance with hotel requirements

Qualifications

Ideally, you’ll have an accounting qualification, Certificate or higher, have some accounting experience, preferably in a hotel industry, be proficient in Microsoft Excel and knowledge of Micros, Opera etc will be highly regarded.

Only candidates can apply for this job.
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