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Administrative Coordinator – Trainee

Wärtsilä needs Administrative Coordinator – Trainee in Nigeria.

Position description

The position is a temporary and for 4months only, coordinating Field service administrative duties.it is located in Lagos, Nigeria.
Responsibilities Checking and verifying the timesheets / FS MOBIITY time
registration

  • Checking and verifying the accuracy of timesheets and
    forward to payroll departement
  • Data entry of travel expenses and weekly reports
  • Filling ,maintaining and safe keeping of Field service
    documents
  • Cost booking in billable and non billable orders
  • Make sure all supporting documents needed for invoicing are
    handed over to Invoicing team
  • Make sure external and internal invoices are properly booked
    in the right service orders.
  • Coordination of travel (hotel and flight bookings,rental
    cars,LOI,Visa, passport validity, medical certificate …) for all
    Operations personnel on jobs
  • Monitoring the progress of jobs (WIP) and giving admin
    support to FS engineer
  • Requesting and following up on the DMRs
  • Respond to emergency situations on a 24-Hour 7 day basis
  • Purchase order creation for Operations
  • Any other tasks requested by the Superior

Requirements Proactive, accurate, open-minded and willing to learn Bachelor’s Degree in Commerce or related field
2 Years or more

Only candidates can apply for this job.
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