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Executive Assistant 335 views

General Electric GE is looking for Executive Assistant) in addition to its Nigeria workforce.

Role Summary:

This position will provide efficient and effective administration service and project management support to the Healthcare Executive General Manager- West Central & French Speaking Africa LCT. The ideal candidate needs to show tangible evidence in meeting the essential responsibilities of the role at least 90% of the time.

Essential Responsibilities:

  • The Executive Assistant is responsible for defined work or projects with moderate complexity
  • In this role you will follow an individual work plan and meet day-to-day short-term objectives and resolve issues through immediate action or short-term planning
  • Provide overall office management and administrative duties such as phone coverage, call screening, memos and letters for the executives
  • Establish and maintain strong communication links with Regional, Function, and Department level secretarial and administrative personnel
  • Proactively coordinate the Executive’s calendar, which is comprised of heavy meeting scheduling and extensive travel coordination
  • Plan, schedule, and arrange business meetings and travel itineraries; maintain passport and visa requirements; prepare and reconcile Travel & Living (T&L) expenses as required
  • Direct business contacts to appropriate managers
  • Prepare presentations, reports, spreadsheets, meeting minutes and other business information
  • Assist in managing expense accounts and budgets
  • Provide discrete and confidential coordination of sensitive company information
  • Use discretion in interfacing with all levels of individuals, internally and externally
  • Anticipate needs and accomplish responsibilities independently
  • Prepare, evaluate, and edit incoming and outgoing communications for the executive
  • Manage multiple projects and priorities and initiates follow up to ensure timely achievement of commitments

Qualifications/Requirements:

  • Bachelor’s degree from an accredited university in a relevant field or equivalent knowledge or experience
  • 2- 5 years’ experience with GE or similar multinational supporting Officers and Senior Executives on an international travel
  • Must be fluent in spoken and written English Language
  • Excellent calendar management skills, travel management, including the coordination of complex executive meetings across multiple geographies
  • Team player, inclusive and ability to build relationships
  • Willingness and ability to work a flexible schedule when necessary and required by the Executive
  • Strong communication skills with the ability to interact with staff (at all levels) in a fast-paced environment at a high level of professionalism and confidentiality
  • Outstanding presentation, attention to details, organizational and time management skills
  • Strong problem-solving and analytical skills, clear thinker with a high degree of creativity and resourcefulness with experience working in developing markets
  • Excellent knowledge of MS Office suite
  • Excellent project management skills, good business acumen and attitude in order to support Executive
  • A valid NYSC discharge or exemption certificate will be required (please indicate clearly on your resume)
  • Must have valid authorization to work full-time without any restriction in Nigeria

Desired Characteristics:

  • Ability to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
  • Ability to consistently produce high quality work with an eye for detail and accuracy
  • Ability to make independent decisions with minimal oversight… a self-starter with an ability to think ahead and plan for all scenarios
Only candidates can apply for this job.
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