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Facilities Manager – KPMG

KPMG requires the services of a Facilities Manager.

Roles and responsibilities:

  • take charge of the facilities team
  • take charge of the Facilities management company ensuring all the SLAs are met
  • building and grounds maintenance
  • preparing documents to put out tenders for contractors; processing contractual documents
  • project management and supervising and coordinating work of contractors;
  • calculating and comparing costs for required goods or services to achieve maximum value for money;
  • planning for future development in line with strategic business objectives;
  • managing and leading change to ensure minimum disruption to core activities;
  • liaising with tenants   to achieve excellence in partnership
  • maintaining the vendor registration process to ensure it meets the firms standards
  • coordinates the vendor payment process to ensure completeness and correctness and avoid delays
  • Strategically plan and manage logistics, building and all other customer services.
  • Collaborate with Procurement Manager in identify, evaluate and negotiate with suppliers, manufacturers, retailers and consumers, to meet business requirements.
  • develop and maintain Facilities operational polices ensuring they are properly implemented
  • directing and planning essential central services such as reception, security, maintenance, mail, archiving, cleaning, catering, waste disposal;
  • prompt processing of all regulatory requirements including payments to Local Government
  • ensuring the building meets health and safety requirements;
  • planning best allocation and utilization of space and resources for new buildings, or re-organizing current premises;
  • checking that agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies;
  • coordinating and leading facilities   teams to cover various areas of responsibility;
  • using performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement;
  • responding appropriately to emergencies or urgent issues as they arise.
  • ensuring the 99.999% availability of building facilities to enable provision of a world class office environment
  • working closely with the maintenance contract company to ensure they perform their duties as required
  • develop and implement policies and procedures to eliminate wastages and reduce cost

Key Performance Indicators:

  • Timely response and resolution of all facility issues.
  • Ability to manage budgets and cost prudently.
  • Result oriented
  • Actively eliminate wastages and losses
  • Timeliness of management information and reports.
  • Level of services to internal and external users
  • Cleanliness, effectiveness and efficiency of all facilities
  • Cost saving and elimination of wastages
  • Ability to manage the Facilities team to attain positive and impactful results
  • Ability to respond to the 24-hour on-call nature of managing a complex facility and to work occasional weekends as needed.
  • Experience managing a facility of 25, 000 square metre   or larger

Qualification:

  • Degree in Mechanical Engineering with at least 10 years working experience in a similar role.
  • Industry specific experience preferred
  • Must be proficient in Microsoft office suite
  • Deep knowledge of building maintenance activities, including   HVAC, electrical, plumbing, generators, STP and Lifts
  • Proficient at written and verbal, communication skills in English.
  • Proficient at negotiating terms and conditions of projects/contracts.
Only candidates can apply for this job.
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