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Finance & Administrative Assistant – SHOPS Plus

Abt Associates seeks an Finance and Administrative Assistant (F&A Assistant) to support a Tuberculosis  project under SHOPS Plus. SHOPS Plus is USAID’s flagship initiative in private sector health. The project seeks to harness the full potential of the private sector and catalyze public-private engagement to improve health outcomes in TB, family planning, HIV/AIDS, maternal and child health, and other health areas. In Nigeria, SHOPS Plus will increase the availability of and access to TB services in the private sector by establishing a network of private providers from different cadres (clinicians, PPMVs, community pharmacists (CPs) and labs) to detect, diagnose, and successfully follow up and/or treat TB. SHOPS Plus will work in the states of Lagos and Kano. These two large states have high TB burdens as well as a high level of private sector activity

Key Roles and Responsibilities 

Under the supervision of the Kano State coordinator and a dotted line reporting relationship to the F&A Director, the F&A Assistant will provide a full range of financial and administrative support for technical team including:

  • Verify all supporting documentations and appropriate charge code for all transactions
  • Prepare monthly Remote Office Vouchers (ROVs) with original receipts, timesheets, all related financial reports etc
  • Maintain and manage petty cash
  • Coordinate all logistics (project vehicle movement, fuel consumption, vehicle rentals)
  • Manage office supplies and oversee office utilities and payments
  • Manage travel advances and process travel expense reimbursements
  • Manage consultant agreements, backup documentation and process consultant payments/reimbursements
  • Assist in budget preparations and monitoring expenses against budget
  • Assist in preparing financial reconciliation reports according to USAID rules and procedures
  • Support F&A Director in vendor management and vendor tracking
  • Support F&A Director and SHOPS Plus team with procurement requests
  • Assist with banking functions (depositing checks, reviewing monthly statements, etc)
  • Collect and save/upload supporting financial and administrative documentation to Abt system
  • Verify the availability of funds and prepare wire request
  • Maintain office and project inventory list and tag any additional office equipment/furniture according to USAID guidelines
  • Other duties, upon request

Preferred Skills / Prerequisites

  • Bachelor’s Degree in Finance, Accounting, Business, or other relevant field
  • At least 4 years professional experience in financial management, accounting, and budgeting, of which at least two years was working for donor-funded project
  • Familiarity with compliance of USG Cost Accounting standards
  • Strong organizational and coordination skills such as timely follow-up
  • Basic knowledge of Federal and AID Acquisition Regulations (FARs and AIDARs), and other USAID operational procedures and policies
  • Solid practical knowledge of office operations, and MS Office software, including strong Excel spreadsheet skills, Accounting software including Quicken
  • Demonstrated interpersonal and organizational skills
  • Fluency in English required

Minimum Qualifications

  • (4+) years of experience OR the equivalent combination of education and experience.

 

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