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GE Oil & Gas – Project Administrator 543 views

Role Summary/Purpose:
The project administrator is responsible for supporting the project director, as well as members of his staff with administrative duties.

Essential Responsibilities:
The Project Administrator is responsible for defined work or projects with moderate complexity. In this role you will follow an individual work plan and meets day-to-day short-term objectives and resolve issues through immediate action or short-term planning.
• Provide office leadership and administrative support for a member (s) of the management team
• Perform wide variety of administrative support activities, which require the handling of business-sensitive and confidential information
• Develop presentations, agendas, correspondence and memoranda for a variety of internal and external executive populations and create executive level charts, reports, and correspondence using the Microsoft toolkit
• Responsible for the establishment of meeting and agenda priorities, travel schedules and staff meetings within a very dynamic and ever-changing environment
• Work with external customers on meeting agendas and events planning
• Provide leadership and direction to executive administrators on staff
• Review and respond to emails and phone calls from other key management personnel across GE as required, using discretion and judgment in gathering and conveying pertinent information in a timely manner
• Interface with Corporate GE, governmental agencies, media and community leaders
• Responsible for maintaining the office procedures manual
• Manage petty cash account and provide reports to Accounts
• Supervise purchase of office administrative supplies
• Assist with interviews, recommend for hire, and train new administrative personnel
• Provide documentation of procedures for administrative staff


• Bachelor’s degree from an accredited university or college (or a high school diploma/GED with at least 4 years of experience in an administrator role)

Desired Characteristics:

• Strong organizational skills and exceptional attention to detail and accuracy
• Ability to prioritize and anticipate needs
• Ability to maintain confidentiality of highly sensitive information
• Ability to deal with ambiguity and handle stressful and difficult situations with composure
• Knowledge of GE policies / procedures
• Ability to balance workload under short deadlines and changing priorities in a fast paced environment
• Ability to maintain absolute security of highly confidential information
• Internet proficiency and knowledge of web-based applications
• Strong computer skills with proficiency in Microsoft Applications (PowerPoint, Word, Excel)
• Strong oral and written communication skills
• Strong interpersonal and leadership skills
• Willingness and ability to work a flexible schedule when necessary

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