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PRINCIPAL OFFICER, Head of Admin and Finance – ECOWAS

PRINCIPAL OFFICER, Head of Admin and Finance – The ECOWAS Centre for Renewable Energy and Energy Efficiency (ECREEE) is a specialized agency of the Economic Community of West African States (ECOWAS) with a public mandate to promote renewable energy and energy efficiency markets in the ECOWAS region.

The Ouagadougou Declaration, adopted at the ECOWAS conference for Peace and Security on 12th November 2007 in Burkina Faso, articulated the need to establish a regional center to promote Renewable Energy and Energy Efficiency. In 2008, the 61st Session of ECOWAS Council of Ministers adopted regulation C/REG.23/11/08 to give the ECOWAS Center for Renewable Energy and Energy Efficiency a legal basis. The ECREEE Secretariat was subsequently set up in November 2009 in Praia, Cape Verde.

This post is located at the Secretariat of the ECOWAS Centre on Renewable Energy and Energy Efficiency (ECREEE) based in Praia, Cape Verde. Under the supervision of the Executive Director, the duties of the:

PRINCIPAL OFFICER, Head Of Admin And Finance (1 Position) Internationally recruited position

  • Department: ECREEE Executive Secretariat
  • Directorate: ECREEE
  • Grade: P5
  • Annual Salary: USD 53,025 – USD 59,950
  • Supervisor: Executive Director
  • Reference: ECR-ECREEE-P/001/2016
  • Duration: (Two years – renewable)
  • Duty Station: Praia, Cape Verde

Duties and Responsibilities

  • Ensure compliance with financial procedures of the various financing agreements of the Centre and the manual of procedures;
  • Undertake the financial planning of the Centre;
  • Supervise the accountant to operate and keep the special accounts up-to-date: create a recording and filing system of the vouchers and financial documents of the Centre;
  • Create and implement a management control system;
  • Supervise the bookkeeping and cash management of the Centre;
  • Prepare and provide assistance to external audit missions;
  • Participate in drafting the mid-term and annual reports on the activities of the Centre;
  • Support the Executive Director in creating financial data relating to the project Cycle;
  • Prepare and monitor the implementation of the Centre budgets and analyse implementation variations;
  • Co-sign with the Director of the Centre all financial documents, including the Envisaged payment modes (transfers, cheques, cash);
  • Prepare and present monthly financial statements, especially quarterly management and financial reports for the annual donor reviews;
  • Elaborate and establish Administrative, Financial and Accountancy Manuals of Procedures of the Centre;
  • Oversee the preparation of periodic reports on the status of the accounts and bank reconciliations;
  • Ensure the management of special accounts and follow up the direct payments;
  • Follow up the invoices of the suppliers and prepare for payments;
  • Administration and human resource management: keep personal files, subscribe to health insurance contracts, pay social contributions and pension, follow-up documents with social organizations, monitor staff retirement, performance appraisals, training, recruitment, salaries and other benefits, staff welfare, etc…
  • Ensure  the induction  of new recruits;
  • Manage staff travels and missions;

Qualifications/Experience/Skills

Educational Qualification

  • A Bachelor’s Degree or equivalent in Finance, Accounting, Management or Administration;
  • Chartered membership in Accounting or Management, Administration would be an advantage;
  • Good knowledge of some financial and accountancy software for the monitoring of  donors resources ( European Union, World Bank, DFID, AFD, AfDB or KFW);
  • Good knowledge of the disbursement procedures of donors ( European Union, World Bank, DFID, AFD, AfDB or KFW);
  • Good understanding of all Human resource instruments and techniques and the social legislation, etc. would be an advantage;

Experience

  • At least 10 years of post-qualification professional experience (including two years in a managerial or supervisory position) in Financial Management, accounting in the development projects financed by international donors as well as administration and human resources management,
  • Previous experience as Administrative Manager (administration and human resources and assets) or Finance Manager or any relevant experience;
  • Professional experience in the establishment  of procedures and manuals of procedures;
  • Ability to identify the requirements and adapt them to the relevant solutions;
  • Good analytical and deductive skills, sense of organization and ability to work in a team;
  • Have sense of judgment and initiative;
  • Ability to establish and maintain good working relations with colleagues and other members of staff of different nationalities and cultures.

Age

Candidates should not be over 50 years old at the point of recruitment and must be a citizen of one of the ECOWAS member states.

Language

Must be fluent in one of the official languages of the Commission; English, French and Portuguese. A working knowledge of another would be an advantage.

Only candidates can apply for this job.
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