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Productive People Ltd Recruits Head of Finance 283 views

Job description

Reporting Relationships

  • Functionally reports into: Managing Director
  • Administratively reports to: Managing Director
  • Supervises: Inventory Administrator & Accountant

Account Officer

Job objective(s)

  • To facilitate the execution of best practice financial management processes and maintain good relationships with local and international financial institutions, government agencies, consultants etc.

Duties & Responsibilities

Financial Accounting & Treasury Management and Reporting

  • Ensure Proper record keeping of all financial records for adequate reporting
  • Ensure all ledgers are reconciled and updated monthly (i.e. Creditors Ledger, Debtors Ledger, Prepayment Accounts, etc)
  • Ensure Monthly preparation of Bank Reconciliation Report
  • Develop and maintain credit control Policies and Processes
  • Manage cashflow and collections within the outlets
  • Design and maintain effective internal control systems
  • Ensure Monthly reconciliation of all outlets
  • Ensure Monthly business performance reporting (Profit & Loss Account, Balance Sheet, Cashflow Analysis, Sales Analysis, etc)
  • Manage Organization’s Tax matters
  • Ensure Monthly provision of Business
  • Safeguard  all company’s assets
  • Monitor payment processes (Suppliers, Salaries, etc)

Planning & Control

  • Prepare corporate Annual Budget and variance report
  • Ensure budgetary Analysis and control

External relationship Management

  • Manage relationship with banks
  • Maintain cordial relationship with Suppliers and Debtors 

Inventory Control & Store Management

  • Ensure products received and issued are properly documented and are in good condition with secured packaging not tampered
  • Ensure accuracy and efficiency in bar-coding and tagging of all received goods.
  • Ensure reconciliation of waybill of actual goods received against shippers packing list and contact the supplier through the Merchandise Buyer to resolve discrepancies.
  • Issue dispatch instructions to dispatch riders and drivers and provide routing information toensure that delivery times and locations are coordinated.
  • Schedule and monitor surface pickup, delivery or distribution of merchandise or materials
    • Ensure the processing and reconciliation of outlets orders and their delivery
    • Monitor demand and supply of goods from outlets
    • Review invoices, work orders, reports, and demand forecasts to estimate peak delivery periods and to issue work assignments.
    • Ensure proper arrangement of goods for easy identification and retrieval
    • Supervise and maintain good relationship with transporters, clearing Agents  to ensure quality and timely service delivery
    • Plan, develop, and implement warehouse safety and security programs and activities
    • Verify inventory computations by comparing them to physical counts of stock and investigate discrepancies or adjust errors.
    • Determine and ensure proper storage methods, labelling, identification, and location of merchandise based on quantities, fabric types, environmental factors and physical capabilities of facilities.
    • Prevent inventory shrinkage
    • Train and evaluate performance of store personnel

Key Performance Indicators

  • Revenue Growth
  • Operational Efficiency/Cost Management
  • Net Margin
  • Return on investment
  • Budget Variance
  • Timeliness of completed quarterly financial reports
  • Performance of external audit
  • Quality and ease of retrieval of financial information

Minimum Education Qualifications

  • B.Sc. or HND in Accounting or related discipline;
  • Professional qualification (ACA, ACCA) would be an added advantage

Desired Skills and Experience

Required Experience

  • Minimum of 10 years’ cognate experience.
  • Key experience in one of the “big four” finance firms.
  • Experience in audit of a trading or manufacturing company.

Skills

  • IT skills
  • Execution
  • Relationship management
  • Communication skills
  • Problem solving skills
  • Proficient knowledge of SAGE

Required Competencies

Knowledge

  • Accounting and Finance
  • Cost management
  • Taxation
  • Budgeting/Forecasting
  • Company operations
  • Management Accounting
Only candidates can apply for this job.
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