Health Initiatives for Safety and Stability in Africa-HIFASS, is a non-profit organization registered in 2007 in Nigeria with a core objective of expanding quality health care and treatment in Africa. Over the years HIFASS has provided manpower and associated technical support to PEPFAR HIV/AIDS program, USAID and World Bank funded projects in Nigeria and further more played a role in the management of personnel services.
Job Title: Program Administrative Specialists/M&E Officers
- Provide direct administrative support on behalf of HIFASS/MODHIP to the Site Commander through the Site Team Leader in the coordination of HIV/AIDS services.
- Inform the Site Team Leader and provides as directed reports on all administrative issues concerning the HIV program at the site to MODHIP, DODWRP-N, and HIFASS as approved by Site Team Leader.
- Provide monthly HIFASS related administrative program/report to HIFASS Director, Public Health.
- Manages and accounts to HIFASS any funds disbursed by HIFASS directly to the site and ensure that such funds are utilized appropriately for the intended purposes.
- Work closely with NMOD Hospital Medical Records Department and Medical Records Officers for improved data management systems, improved data quality, capacity building and sustainable ownership for the entire hospital services.
- Supervise the Monitoring and Evaluation officer and ensures all HIV-related service delivery data are accurate, relevant, collected and reported in a timely manner.
- In the absence of Monitoring and Evaluation Officer at the site, the PAS will assume full responsibility for all data management activities related to the HIV program at the facility
- Working with the Site Team Leader, will ensure that monthly program review/M&E meetings hold at the site prior to submission of monthly program, bi-monthly commodity logistics reports to the Ministry of Defence Health Implementation Program-MODHIP Liaison Office. The incumbent will ensure that the proper reporting templates are used and properly filled and completed.
- Report all program equipment failures including utilities, immediately to the Site Team Leader and if so directed to MODHIP Liaison Office and DOD-WRPN.
- Provide monthly narrative overview of the HIV program site performance in all areas of care to Director, Public Health.
- Assist the Site Team Leader in the management and accountability of site operating funds provided in support of the HIV program.
- Ensure provided funds are utilized appropriately for the intended purposes.
- Retirement of funds disbursed to the site, Reconciles purchases and expenditures and provides receipts to the MODHIP or DODWRP-N office as directed by the Site Team Leader.
- Receipt of additional funds will be based on accurate reconciliation of the previous month expenditures, including all pertinent receipts and justification for the expense.
- Work with the Site Team Leader to identify and forecast unfunded requirements that can be supported through the monthly stipend.
- Identify and develop budgets for any unfunded requirements for the expansion/improvement that can be supported through HIFASS/other stakeholders.
- Work closely with the MODHIP and DODWRP-N Logisticians, Pharmacists, and Laboratory Officers, and other Program Managers to support logistical activities at the site.
- Coordinate with the individuals above to identify and forecast logistical needs in support of the overall HIV care mission at the site.
- Confirm the integrity of buffer stock of HIV program consumables.
- Identify and alert the appropriate officer when there is need for an Emergency Order.
- Ensure optimal store management.
BA, BSc, HND
Akwa Ibom, Bauchi, Borno, Lagos
Method of Application
Qualified Candidates should forward CV and Application firstname.lastname@example.org specify the position applying for
26 March 2016